The Official Ilios User Guide

Quick Tip:

To perform a quick search to find any Ilios topic you may be hoping to find, there is a search box available in the upper left portion of the screen. Before entering criteria, it appears as shown below.

In this example, the search term entered is only "Add". You can see that 38 results were returned from that generic search. "Add New Session" is the first of the 38 results returned. The others can located by scrolling down the page. The highest likelihood (best match) appears towards the top of the screen decreasing further down the page.

As the search criteria is further refined, the results returned will be fewer. The more specific the search criteria is, the fewer results you will have to scroll through to find what you want. They are sorted by best match. Click on any of the blue links to pull up the exact topic in detail.

Please feel free to bookmark this page. This living document will be continually updated and is the most current Ilios User Guide available. Content will be refined and added on an ongoing basis.

Please contact us at [email protected] with any comments or suggestions you may have regarding this User Guide or about Ilios functionality in general.

The user guide is configured to have high level chapters based on the flyout menu items in the application, to be followed by a quick guide explaining how to perform common tasks in Ilios.

Working with Ilios

One important thing to remember: Ilios is a web application.

This application is web-based, meaning it must be accessed through web-browsing interfaces. While it may be used on any current web browser including Internet Explorer 10 and above, Ilios is optimized for use with Mozilla’s Firefox web browser 32 and above, as well as all webkit-based web browsers such as Google Chrome (ver. 30.x and above) Safari (for Mac), or Opera (ver. 10.x and above).

Saving Work

Work processed in Ilios is presented and collected in real-time, but is only saved to the system when a save event occurs. Much of the saving activity in Ilios 3.0 takes place automatically in real-time using in line editing or other user-friendly editing areas. This guide describes in detail how the save process occurs (ie. when you will need to manually save and when it takes place automatically). When there is work that is unsaved, action buttons will become active and should be used to process the save event before navigating away.

Ilios is designed to provide as much information as possible in a single display page. Ilios screens (Courses, Sessions etc.) allow for real-time text searching on multiple fields to make it easy to find the information you need.

Optimal Viewing

Your primary view is that of an editor and content creator. In order to facilitate this complex view, the system currently works best on a high-resolution display monitor. Other views such as Learner views, and other non-content creation views, are usable at lower resolution, and can be viewed on smart phones and other handheld devices.

Course Calendar

Ilios is built explicitly on the concept of user-centric information, rather than course-centric information. What this means is that the default view for a user entering the system is not an individual course, but the aggregate of all courses with which they are associated. As a course developer/ director, the maintenance of a single course and its sessions and offerings can easily be performed by selecting “Courses and Sessions” from the Ilios Menu.

Ilios Workflow

The Ilios workflow is based on a curriculum structure which incorporates several interconnected levels (displayed below starting with the highest level -- program):

  • A deployment of Ilios may include multiple related schools or institutions.

  • Every school or institution creates and owns specific programs of study.

  • Each program is divided into specific academic years.

  • Each course managed is associated with a specific program or programs, via those years.

  • Each course is made up of a number of sessions, or units.

  • Each session or unit is "offered" at a specific time and location, or given a specific due date. These "offerings" are expressed as events on the calendar display, which provides access to detail information for users of the system.

  • When working in Ilios, each of the levels maintains its state and changes do not cascade up or down. This is so work can be done on each level independently and is a result of our wanting to provide as much information as possible on one screen.

Logging In

Ilios allows for either native or enterprise authentication. If your institution uses either shibboleth authentication or basic LDAP, Ilios provides configuration for this. If not, you may either modify the configuration of the authentication files to meet the needs of your system, or implement the native Ilios username/password authentication system.