Small Group Offerings
These are created when it is desired to have each group (sub-groups generally) attend an offering with only other members of the same learner group scheduled to attend. If a parent group has, for example, 24 sub-groups (children), all 24 offerings can be created at the same time.
Create Small Group Offerings
The first step in this process is to search for and select the Session to which we will be adding these small group offerings.
Select Session
Scroll Down
You should scroll down to the bottom of the screen to obtain access to the button shown below. This is to start the process of adding offerings.
Start the Process
After clicking the (+) button as shown above to start the process, the screen refreshes as shown below. Data elements that can be set in the top area of the screen include ...
Start Date - selected using the calendar picker provided
Start Time - selected using the drop-downs and provided fields
Duration - entered into the hours field and minutes field
End (Time) - selected based on the choices made above
Timezone - can be selected as well - useful if you have multiple campuses in different time zones
Make Recurring - used when an offering is to be repeated a specified number of times
The default selection for adding one or more new offerings is "Small Groups". The start date (and end date since it is a single day event) has been set to "5/21/2025" and the event's start and end time have been set to 9:00 AM -10:00 AM. The event's end time is set by specifying the duration, in this case 1 hour and 0 minutes.
Search for and choose "Demo Group" from the "Available Learner Groups" grid as shown below.
Once the higher level "Demo Group" group has been selected, all of its subgroups are now in the "Selected Learner Groups" area shown below and are ready to have the small group session events created. Also there is a badge to indicate the higher level, parent group "Demo Group" which indicates that the parent group is included but has zero members added to that exact group. Each subgroup has a similar badge with member count included. If a subgroup has no members, it will be displayed with "(0)" appended to its badge. Parent groups also receive the "(x)" signage but only when the parent group has members directly assigned to it.
Now we are in the position to create a separate event for each of the eight subgroups in the "Selected" pane as well as an offering for the parent group "Demo Group".
NOTE: An offering will be created for the parent group if the parent group remains selected. The parent group can be removed holding the "Shift" key down and selecting the it either in the list or by clicking on its badge. Any learner group at the lowest level (subgroups or group with no subgroups) can be removed with a regular mouse click - no "Shift" key needed.
The Small Group Offerings are created once the "Save" button shown above has been clicked. If there are default Instructors and / or Locations for any of these Small Groups, those values will be automatically entered here by the system. They can be overwritten manually. If there is no default for either of those, the offers appear as shown below with no value for Location and no Instructors entered yet. The Edit and Delete buttons are pointed out in the screen shot below.
De-select Parent Group
You may wish to have the parent group not automatically have an offering created or be included in this process at all. This is done by clicking on the parent group while holding down the "Shift" key on your keyboard. This is shown below.
Edit Small Group Offering
Refer to the image with the caption "offerings recently updated". In this example, the offering for the group "Demo Group 1" needs to be modified. The correct date for the offering is December 5, 2025 from 8:00 to 9:15. The Instructor, Location, and Virtual Learning Link will be added as well as shown below.
Clicking "Save" will process the save event to update this event. The list now appears as follows once the updates have been processed.
NOTE: The offerings are sorted by Date/Time in ascending order. Since we just updated an Offering to take place on a different earlier time but the same date, it now appears in its own section.
Last updated