Small Group Offerings
These are created when it is desired to have each group (sub-groups generally) attend an offering with only other members of the same learner group scheduled to attend. If a parent group has, for example, 24 sub-groups (children), all 24 offerings can be created at the same time.
Create Small Group Offerings
The first step in this process is to search for and select the Session to which we will be adding these small group offerings.
Select Session
Start the Process
After clicking the (+) button as shown above to start the process, the screen refreshes as shown below. Data elements that can be set in the top area of the screen include ...
Start Date - Calendar picker is provided to enter this
Start Time - Use the drop-downs and provided fields
Duration - Enter a value in the hours field and minutes field
End (Time) - This gets selected based on the choices made above
Timezone - This can be selected as well - useful if you have multiple campuses in different time zones
Make Recurring - Used when an offering is to be repeated a specified number of times.
The default selection for adding one or more new offerings is "Small Groups". The start date (and end date since it is a single day event) has been set to "5/21/2025" and the event's start and end time have been set to 9:00 AM -10:00 AM. The event's end time is set by specifying the duration, in this case 1 hour and 0 minutes.
Search for and choose "Demo Group" from the "Available Learner Groups" grid as shown below.
Once the higher level "Demo Group" group has been selected, all of its sub-groups are now in the "Selected" column and are ready to have the small group session events created. Also there is a badge to indicate the higher level, parent group "Demo Group (89)" where 89 represents the total learner count of all subgroups combined. Each subgroup also has a similar badge with member count included.
Now we are in the position to create a separate event for each of the eight sub-groups in the "Selected" pane.
The Small Group Offerings are created once the "Save" button shown above has been clicked. If there are default Instructors and / or Locations for any of these Small Groups, those values will be automatically entered here by the system. They can be overwritten manually. If there is no default for either of those, the offers appear as shown below with no value for Location and no Instructors entered yet. The Edit and Delete buttons are pointed out in the screen shot below.
Edit Small Group Offering
In this example, the offering for the group "Demo Group 1" needs to be modified. The correct date for the offering is December 13 from 8:00 to 9:15. The Instructor and Location will be specified as well as shown below.
Clicking "Save" will process the save event to update this event. The list now appears as follows once the updates have been processed.
NOTE: The offerings are sorted by Date/Time in ascending order. Since we just updated an Offering to take place on a different earlier time but the same date, it now appears in its own section.
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