Delete Learner Group
If you have been assigned permissions to delete (remove) Learner Groups, the trash can icon will be displayed and enabled allowing this functionality as long as the learner group has not been assigned to any offerings or ILM's. The delete button (red trash can icon) is displayed under the "Actions" menu as shown below.
IMPORTANT NOTE: Learner groups can only be deleted if they have not been associated with any learning events (ILM's or offerings), even if they contain members. This is true even if the learner group has subgroups underneath it and those subgroups have learners attached. All that matters is that there are no offerings or ILM's associated with the learner group or any subgroups. Subgroups will be deleted / removed as well if a parent is removed.
Remove Members
First it is necessary to select a learner group and click "Manage Members" as shown above. After doing this the screen appears as shown in the "Individual Learners" section below.
Individual Learners
As pointed out above, it is not required to remove learners from a learner group before deleting the group from Ilios. You may still want to do that though for reporting and accuracy purposes. Removing all members from a Learner Group can be done in bulk. A test group is shown below. Members can also be removed individually as shown below.
All Learners
Once the check box has selected as shown by the action indicated by the blue arrow above referring to selecting "all members of current group", the process of removing all of the members of the current Learner Group continues as demonstrated below.
IMPORTANT NOTE: The members being removed are being removed from this Learner Group only. They are NOT being removed from any their other learner groups and they are still in the cohort.
Check for Sessions
It is important (even if the group has already been emptied of members) to make sure the Learner Group is not attached to any Courses and Sessions. There are several easy ways to make sure this is the case before permanently deleting the learner group.
The removal of the learners from the Learner Group has not yet taken place. This is a good time to review for sessions and offerings with which this learner group is associated - before removing the members. As shown below, the calendar can be viewed to review the offerings associated with this learner group or there is an easily accessible listing available here as well.
The calendar selected as shown above details the offerings - may not be displayed if far in future or past. The screen shot far below shows the "mouse over" of the calendared event. The session has not been published. This is known by appearance of the "Not Published" icon.
Review Group to be Deleted
After removing all learners and verifying there are no sessions attached to a learner group, it can be deleted / removed from the system.
This is the learner group we are going to delete in this example. As seen in the image below, there are no longer any learning activities (courses / sessions) associated with this group. It can be deleted. Also, the learners have been removed although it is not necessary to do this in order to delete / remove a learner group from the system.
Navigate to Parent Group
The group can now be deleted. Navigating to the parent group will display the list of subgroups within it and will present an active trash can to allow for the removal of learners groups eligible for deletion / removal from the system. "Anatomy 3E" now satisfies the requirements for removal.
After clicking as shown above ...
Confirm Deletion
Click "Yes" and the learner group will disappear from the list of subgroups. It has been deleted completely and removed from the system.
Learner Group Removed
As shown below, the list of 7 subgroups now only contains 6 because "Anatomy 3E" has been removed / deleted from the system.
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