Curriculum Reports
Curriculum Reports allow for data sets to be summarized on-screen and downloaded. These are created at run-time for quick access.
Previously, native Ilios reports ("Subject Reports") were course-specific, and would allow the review of data from a single course in the cases where course is the object selected.
With Curriculum Reports, you may select any number of courses, from any available school, curriculum, and year, to generate a report showing: School, Course, Session, Session Type, Objective, Instructors, First Offering (date of instruction delivery), and Hours (total learner exposure).
This allows for the creation of reports by phase, theme, or any portion desired of the curriculum, or the entire curriculum, or even multiple curricula if your implementation is tracking more than one. Additionally, these reports can be saved, shared, and replicated to assist in deeper analytics.
Select Courses
The first step in generating a report using the new self-service "Curriculum Reports" interface is to select one or more courses to be included in the output.
Courses Chosen
In the screen shot below, two courses have been chosen.
Options
Currently (as of March 2025), we are offering two options for report output. More will be offered soon.
Session Objectives
Learner Groups
The available buttons perform the actions of copying a shareable link to a generated report or running the report for the current user.
After the report gets run, a download button appears for the user to export the data (in .csv format) to a location of their choice.
Buttons Shown
The "copy link" and "run report" buttons are shown below. Hopefully it is obvious in the "courses chosen" image above that these buttons are available at the upper right portion of the screen even though that image does not specifically indicate their existence.
View Results
After clicking the "Run" button, the screen will display a progress bar briefly and then present the user with the "Results Summary" screen where the data gets summarized and becomes available for download.
Results Summary
The "copy link" button remains in this view, along with a "close" button just to close this screen and return to design view at the root of "Curriculum Reports". The courses are hyperlinked as indicted in the image, along with the download button.
Download Results
If the download button is utilized, the user will be prompted like any other downloaded file as to where the .csv output is to be stored.
The files will be downloaded with the following names ("objectives.csv" or "learner-groups.csv"). It is recommended to change the file names after downloading the data in order to keep everything straightened out. The names will download with file names such as "objectives(1).csv" and then "objectives(2)csv" if this is not done. This is for an output of the Objectives reports as an example.
Output Fields
The Results Summary displays some informational summaries - rolled up data corresponding to the results of running the report. The downloaded .csv files, which can be opened and modified in Excel or other programs contains the detailed information at a much more granular level.
The two types of reports currently available contain the following fields included in the downloaded .csv files. When finished reviewing and / or downloading data, click "Close" to return to Curriculum Reports to run another or navigate elsewhere. You can keep the same selection previously applied as far as courses are concerned or clear all values by clicking "Select All or None" twice (if some are selected) until the check box has been cleared of value.
NOTE: One or more courses need to be selected before selecting one of the two reports- the outputs of which are detailed below.
The following fields are included in the output on the .csv download file (initially called objectives.csv).
Session Objectives Report
Course
Session
Session Type
Objective - session objective - one per row
Instructors - combined into one field and row per session
First Offering - date of first offering for any given session
Hours - duration of offering if applicable
Web Link - full URL to the session in Ilios
Learner Groups Report
ID - refers to the
course_idvalue in the databaseCourse
Year - academic year of instruction
Session
First Offering - date of first offering for any given session
Instructors - combined into one field and row per session
Learner Group - name / title of attached learner group
Web Link - full URL to the session in Ilios
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